Originally Posted by bear62
I hope someone will respond to your question. I've often wonder EXACTLY what goes on with the "FFL records" myself. Is a copy of the record sent to some government agency or not? How long are the records maintained?
FFL retains the records (4473s) for 20 years. Then can destroy the records.
If the FFL goes out of business, must give the 4473s over to the ATF (who cannot put them in a database) or turn them over to new FFL taking over the business.
The NICS call log is deleted 24 hours after a successful NICS check.
There are two "demand letters that are new-ish"
Demand Letter Programs. Because some FFLs either ignored trace data requests or were unable to provide NTC analysts with purchaser information from Forms 4473 and their A&D Books, the ATF initiated the Demand Letter I Program in February 2000. The Demand Letter I Program covers FFLs deemed "Uncooperative" by NTC officials because they failed to provide the ATF with purchaser information. FFLs deemed "Uncooperative" are required to submit all Forms 4473 for the previous three years and to continue to submit these Forms on a monthly basis until the ATF determines that they are cooperating. Forty-one FFLs were originally placed in this category. As of April 2004, no FFLs were designated as uncooperative.
Also in February 2000, the ATF initiated the Demand Letter II Program to address FFLs with frequent short time-to-crime traces. The Demand Letter II Program requires FFLs with 15 or more traces of guns within 3 years of initial purchase to submit information quarterly on previously owned firearms acquired from non-FFLs. Originally, 430 FFLs were placed in this category.36 As of April 2004, 271 FFLs were in this category. The actual "Demand Letter" sent to FFLs states that if the FFLs do not respond to the NTC's requests for firearms tracing information, the FFLs' licenses could be revoked. The NTC forwards lists of FFLs subjected to either Demand Letter program to ATF Field Divisions on an annual basis.